Department & Grants Manager
Department & Grants Manager page is loadedDepartment & Grants ManagerApplylocationsRuby Memorial Hospital (WVUH)time typeFull timeposted onPosted 18 Days Agojob requisition idJR24-29655Welcome! Were excited youre considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in fullBelow, youll find other important information about this position.Provides financial management and oversight of business operations and project management for the Department of MedicineWorks with Department of Medicine Chairman, Vice Chairs, Section Chiefs, Administrator, Associate Administrators and PIs in supporting the ongoing growth and development of the clinical, educational and research missionsServes as valuable member of the Department of Medicine leadership team.MINIMUM
Qualifications:
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
1Bachelors degree.
Experience:
1Three (3) years of relevant experience.2One (1) year of leadership experience.3One (1) year with preparing and managing budgets.PREFERRED
Qualifications:
Experience:
1Experience in an academic healthcare setting preferred.2Experience with preparing and managing budgets for extramurally funded awards preferred.CORE DUTIES AND
Responsibilities:
The statements described here are intended to describe the general nature of work being performed by people assigned to this positionThey are not intended to be constructed as an all-inclusive list of all responsibilities and dutiesOther duties may be assigned.1Financial management of all departmental resources which includes UHA, State, WVU Research Corporation (grants/clinical trials) and WVU Foundation fundsEnsures funds are managed within established guidelines, ensures proper handling and appropriateness of expenditures.2Develops, along with Chairman, Vice Chairs and Administrators annual budgets for departmental funds, which include UHA, State, WVU Research Corporation (grants/clinical trials) and WVU Foundation funds.3Directs administrative assistant in preparing monthly UHA accounts receivableinvoicingEnsuresall contractual agreements are appropriately invoiced and monitors aging report to ensure payments are received in a timely mannerDirects administrative assistant in any follow up needed.4Oversees UHA and WVUH payroll processing for departmentProvides direction to departmental payroll processorsInterprets policy and ensures payroll records are submitted timely and accurately.5Reviews and authorizes payment requests, travel reimbursements, professional development expenditures, purchase orders, credit card transactions and direct payments.6Provides oversight and guidance to investigators or program managers in budget preparation for extramural fundingDirects administrative staff processing payment requests and monitoring grant budgets.7Expert Business Officer (EBO) approver for State and WVU Research Corporation procurement card expenditures, WVU MyExpenses and WVU MountaineerMarketplaceEnsuresappropriate use of funds and within purchasing guidelines.8Prepares monthly and ad hoc financial reports for Chairman, Vice Chairs, Section Chiefs and Administrator.9Manages contractual labor arrangements for locumphysiciansReviewstime records and associated expenses for accuracy and appropriateness.10Supervises administrative support staff (2 administrative assistants) assigned to business office and financial team in departmentDelegates and monitors workResponsible for all supervisory aspects for these positions including hiring, training and development, performance evaluation and corrective action,11Prepares annual resident budget for approximately 100 residents and fellows in trainingEnsures appropriate funding sources are assigned and monitors throughout the academic year.12Processes monthly physician incentive payments for additional call pay, hospitalist shift payments and various other extra duty contracts.13Processes payroll paperwork for newly hired or departing faculty, residents or staff.14Interprets policies and directs procedures of administrative staff assuring compliance with UHA, WVUH, WVU, WVU Research Corporation and WVU Foundation.15Manages Mission Allocation process and budgets for allsectionsProvidesguidance in operationalizing projects which may include hiring temporary workers, processing contractual agreements, processing incentive payments or processing expendituresAssigns administrative support as needed to support the mission projects.16Prepares UHA contracts for physician effort on external funding and prepares various reports to external funding agencies in cooperation with internal offices of Sponsored Programs and Sponsored Research Accounting17Prepares budget narratives and submits grant proposals.PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this jobReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.1Prolonged periods of sitting.2Visual strain may be encountered when viewing computer screens, spreadsheets and other written material.3May require moving throughout various areas within HSC, POC and Ruby, requiring use of stairs and elevators.WORKING ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this jobReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.1Normal office environment.SKILLS AND ABILITIES:
1Excellent written and verbal communication skills.2Ability to work independently and exercise sound judgment.3Ability to organize and prioritize tasks to ensure completion in a timely and professional manner.4Flexible and detail oriented.5Efficiency in MS OfficeAbility to learn and become proficient in MAP, Mountaineer Marketplace, MyExpense, WebNow, Lawson, Stratajazz, Kronos and Ultipro.Additional
Job Description:
Scheduled Weekly Hours:
40Shift:
Exempt/Non-Exempt:
United States of America (Exempt)Company:
WVUH West Virginia University HospitalsCost Center:
8075 UHA Medicine AdminAddress:
1 Medical Center DriveMorgantownWest VirginiaWelcomeThank you for your interest in working for WVUMPlease explore our open opportunities in the list below and apply for any positions in which you would like to be consideredYou'll be able to keep track of your progress on our site.About UsThe West Virginia University Health System, West Virginia's largest health system with more than 2,700 beds is the states largest private employer, is comprised of more than 20 hospitals, including a children's hospital and five institutes, all anchored by a 700-bed academic medical center in Morgantown, West VirginiaLearn more about WVU Medicine here:
https:
//wvumedicine.org/about/ />#J-18808-Ljbffr Recommended Skills Accounting Accounts Receivable Administration Attention To Detail Clinical Trials Clinical Works Apply to this job. Think you're the perfect candidate? Apply on company site $('.external-apply-email-saved').on('click', function (event) window.ExternalApply = window.open('/interstitial?jobdid=j3n74f5vs3nvzps6tz5', 'ExternalApply-j3n74f5vs3nvzps6tz5'); ); $(document).ready( function() $(#ads-desktop-placeholder).html(
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n Estimated Salary: $20 to $28 per hour based on qualifications.
Qualifications:
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
1Bachelors degree.
Experience:
1Three (3) years of relevant experience.2One (1) year of leadership experience.3One (1) year with preparing and managing budgets.PREFERRED
Qualifications:
Experience:
1Experience in an academic healthcare setting preferred.2Experience with preparing and managing budgets for extramurally funded awards preferred.CORE DUTIES AND
Responsibilities:
The statements described here are intended to describe the general nature of work being performed by people assigned to this positionThey are not intended to be constructed as an all-inclusive list of all responsibilities and dutiesOther duties may be assigned.1Financial management of all departmental resources which includes UHA, State, WVU Research Corporation (grants/clinical trials) and WVU Foundation fundsEnsures funds are managed within established guidelines, ensures proper handling and appropriateness of expenditures.2Develops, along with Chairman, Vice Chairs and Administrators annual budgets for departmental funds, which include UHA, State, WVU Research Corporation (grants/clinical trials) and WVU Foundation funds.3Directs administrative assistant in preparing monthly UHA accounts receivableinvoicingEnsuresall contractual agreements are appropriately invoiced and monitors aging report to ensure payments are received in a timely mannerDirects administrative assistant in any follow up needed.4Oversees UHA and WVUH payroll processing for departmentProvides direction to departmental payroll processorsInterprets policy and ensures payroll records are submitted timely and accurately.5Reviews and authorizes payment requests, travel reimbursements, professional development expenditures, purchase orders, credit card transactions and direct payments.6Provides oversight and guidance to investigators or program managers in budget preparation for extramural fundingDirects administrative staff processing payment requests and monitoring grant budgets.7Expert Business Officer (EBO) approver for State and WVU Research Corporation procurement card expenditures, WVU MyExpenses and WVU MountaineerMarketplaceEnsuresappropriate use of funds and within purchasing guidelines.8Prepares monthly and ad hoc financial reports for Chairman, Vice Chairs, Section Chiefs and Administrator.9Manages contractual labor arrangements for locumphysiciansReviewstime records and associated expenses for accuracy and appropriateness.10Supervises administrative support staff (2 administrative assistants) assigned to business office and financial team in departmentDelegates and monitors workResponsible for all supervisory aspects for these positions including hiring, training and development, performance evaluation and corrective action,11Prepares annual resident budget for approximately 100 residents and fellows in trainingEnsures appropriate funding sources are assigned and monitors throughout the academic year.12Processes monthly physician incentive payments for additional call pay, hospitalist shift payments and various other extra duty contracts.13Processes payroll paperwork for newly hired or departing faculty, residents or staff.14Interprets policies and directs procedures of administrative staff assuring compliance with UHA, WVUH, WVU, WVU Research Corporation and WVU Foundation.15Manages Mission Allocation process and budgets for allsectionsProvidesguidance in operationalizing projects which may include hiring temporary workers, processing contractual agreements, processing incentive payments or processing expendituresAssigns administrative support as needed to support the mission projects.16Prepares UHA contracts for physician effort on external funding and prepares various reports to external funding agencies in cooperation with internal offices of Sponsored Programs and Sponsored Research Accounting17Prepares budget narratives and submits grant proposals.PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this jobReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.1Prolonged periods of sitting.2Visual strain may be encountered when viewing computer screens, spreadsheets and other written material.3May require moving throughout various areas within HSC, POC and Ruby, requiring use of stairs and elevators.WORKING ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this jobReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.1Normal office environment.SKILLS AND ABILITIES:
1Excellent written and verbal communication skills.2Ability to work independently and exercise sound judgment.3Ability to organize and prioritize tasks to ensure completion in a timely and professional manner.4Flexible and detail oriented.5Efficiency in MS OfficeAbility to learn and become proficient in MAP, Mountaineer Marketplace, MyExpense, WebNow, Lawson, Stratajazz, Kronos and Ultipro.Additional
Job Description:
Scheduled Weekly Hours:
40Shift:
Exempt/Non-Exempt:
United States of America (Exempt)Company:
WVUH West Virginia University HospitalsCost Center:
8075 UHA Medicine AdminAddress:
1 Medical Center DriveMorgantownWest VirginiaWelcomeThank you for your interest in working for WVUMPlease explore our open opportunities in the list below and apply for any positions in which you would like to be consideredYou'll be able to keep track of your progress on our site.About UsThe West Virginia University Health System, West Virginia's largest health system with more than 2,700 beds is the states largest private employer, is comprised of more than 20 hospitals, including a children's hospital and five institutes, all anchored by a 700-bed academic medical center in Morgantown, West VirginiaLearn more about WVU Medicine here:
https:
//wvumedicine.org/about/ />#J-18808-Ljbffr Recommended Skills Accounting Accounts Receivable Administration Attention To Detail Clinical Trials Clinical Works Apply to this job. Think you're the perfect candidate? Apply on company site $('.external-apply-email-saved').on('click', function (event) window.ExternalApply = window.open('/interstitial?jobdid=j3n74f5vs3nvzps6tz5', 'ExternalApply-j3n74f5vs3nvzps6tz5'); ); $(document).ready( function() $(#ads-desktop-placeholder).html(
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n Estimated Salary: $20 to $28 per hour based on qualifications.
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